Policy Code: JEE
Adoption Date: Tuesday, January 25th, 2011
Review Date: Tuesday, May 20th, 2014
STUDENT ATTENDANCE ACCOUNTING
For the purpose of determining membership, school districts shall ensure that a record is kept in each school, which clearly and accurately shows the entry date, exit date, and whether a student is absent from school for ten consecutive school days.
Teacher registers shall be kept in the special education, career & technical education, and youth in custody programs, which require special detailed membership accounting for funding determination purposes.
Schools are required to keep a record of attendance to verify average daily membership for allocation of minimum school funds. (A minimum of one attendance check will be made in each school day.) R277-419-3 B(3)
A school may report aggregate days of membership (ADM) for the first five days equal to the aggregate days of membership recorded for the second five-day period of the school year and for the last three-day period, aggregate days of membership equal to the number recorded for the immediately preceding three-day period.
The same students shall not be counted in membership more than once on any school day. If a student's day is divided between the regular school and any other program, the student's membership should be reported part-time in each program. Exception: A student who is enrolled in the regular school program may be counted for a full day even though the student spends a part of the day in a resource program for students with disabilities.
After 10 consecutive days of absence, a student shall not be counted in membership unless the school makes contact to provide educational homebound services.
A pupil is a member of a class or school from the date of entrance at the school and is placed on the current roll until officially withdrawn from the class or school because of completion, dismissal, death, transfer, or administrative withdrawal. The date of withdrawal should be the first day after the date of last attendance, but in no case may it be longer than 10 days after the last day of attendance at any time during the school year, except in cases of: (1) sickness, (2) hospitalization, (3) pending court investigation and action, (4) prior-approved trips, or (5) earnest and persistent efforts to keep a child in school with services being provided. Membership is obtained by adding the total number enrolled.
For purposes of counting membership, enrollment of a public school student in either of the following shall be counted as if the student were enrolled in a public school class or classes during that portion of the school day or week:
a. Released time religious instruction, not to exceed the equivalent of one class period per day.
b. A private school, not including a parochial school, pursuant to a contract between the private school and a public school district, and paid for from public funds on fractional daily membership.
Except as provided above, a student enrolled in a public school and any of the following shall be credited for membership only for the public school portion of the school day:
a. A private school
b. A home school
c. A parochial school
Students enrolled in post-high school institutions during the school year while enrolled in the public schools may be counted in membership provided: the public school approves the post-high school program, receives progress reports, and receives attendance reports from the institution.
Youth in Custody. As described in the next paragraph, districts may claim ADM for students who are regularly enrolled for one or more periods a day in youth in custody classes, but who are also regularly enrolled during other periods of the day in non-youth in custody classes.
Membership should be computed by one-half day units as follows:
|Periods per day Enrolled in YIC Classes||ADM - Which District Can Claim||ADM - Which YIC Can Claim|
No subtraction will be made for district ADM for students who are enrolled in youth in custody classes for two or fewer periods per day, or who receive tutoring, tracking, or other support services which do not result in a reduction in regular class enrollment.