Policy Code: ECAE-1

Adoption Date: Tuesday, June 19, 2018

Employee Computer Acceptable Use Policy

Every Iron County School District employee will be required to sign this acceptable use policy.

The Iron County School District has access to the Internet, which is governed and supported by the Utah Education and Telehealth Network.

Use of the electronic information resources in the School District shall be to improve and support the educational process by providing access to global information and improving communication between students, employees of Iron County School District, parents, and community members. The School District desires to provide electronic mail services, electronic conferencing, and global information resources via the World Wide Web, to employees of the School District at no cost.

ACCEPTABLE USES

All Internet or computer equipment use shall be consistent with the purposes, goals, and policies of the School District. It is imperative that users of the Internet or computer equipment, personal or School District owned, conduct themselves in a responsible, ethical, moral, and polite manner. All participants must abide by all local, state, and federal laws. The Internet user accepts the responsibility of adhering to high standards of conduct and the terms and conditions set forth in all parts of this policy.

IMPERMISSIBLE INTERNET, COMPUTER EQUIPMENT & PERSONAL DEVICE USES

The following uses of Iron County School District Internet & computer equipment & personal devices are prohibited, but not limited to:

  1. Any violation of applicable school or district policy or public law by such use;
  2. Any activity that is immoral or contrary to the high moral standards which must be maintained in an educational setting;
  3. Any attempt to bypass state, district, or school security using private networks such as ad-hoc, virtual private network (vpn) or mobile hotspots (e.g. bypassing filters, proxies, or hacking servers or workstations) is forbidden. Should a personal or private network be detected as connected to the School District network without permission from district administrator, and whether or not that network conflicts with School District Internet services, that private network will be shutdown without any advanced notice and the superintendent will be notified with corrective action being determined at that time;
  4. Accessing or transmitting of immoral, obscene, pornographic, profane, lewd, vulgar, rude, defaming, harassing, threatening, disrespectful, or otherwise inappropriate images or information, or receiving such information from others;
  5. Any commercial use, product advertisement, display of private information, or promotion of political candidates or parties;
  6. Any violation of copyright, trade secret or trademark laws;
  7. Any attempt to damage, disrupt or interfere with the use of any computer electronic information resource;
  8. Any attempt to access information beyond the users authorized access to any electronic information resource;
  9. Any destruction, defacement, theft, or altering of school district equipment;
  10. Any storing or accessing of illegal, inappropriate, or obscene material on personal or School District owned electronic equipment;
  11. Permitting any student access to another student’s login credentials, electronic grade books or other confidential information;
  12. Any capturing and storing images or video of students or employees except when approval is given for specific instructional purposes;
  13. Installing any district-owned academic or productivity software on personal devices;
  14. Excessive non-work related computer or Internet use during work hours.
PRIVILEGE

The use of the Internet and computer equipment within the School District is a privilege. The information produced from Internet access or computer use shall be deemed the property of the School District. This is confidential information to the user unless it is transmitted to others with the user’s permission. Violation of this policy can result in the loss of computer access privileges.

MONITORING

The School District reserves the right to monitor and review any material on any school or personal device at anytime in order for the School District to determine any inappropriate use of network services. If an employee is suspected of violating this policy, as it pertains to personal devices, or if an employee’s personal device has information to support the inappropriate actions of other(s), the employee must provide all security PIN and password information necessary to unlock and provide access to data on the device (incidents that involve law enforcement would require the same). The School District also reserves the right to monitor and review Internet access logs.

DISCLAIMER OF ALL WARRANTIES

The School District makes no warranties of any kind, whether expressed or implied, for the services provided in connection with use of the Internet or computer equipment. Neither the School District nor any supporting Internet services will be responsible for any damages that an Internet user suffers. The School District expressly disclaims any liability in connection with the loss of data resulting from delays, failure to deliver data, mistaken deliveries, viruses, backup device failure, or service interruptions caused by the School District or the Internet provider or by the users error or omissions. Use of any information obtained via the Internet is at the user’s own risk. The School District expressly denies any responsibility for the accuracy or quality of information obtained through any Internet service. All users must consider the source of any information they obtain and evaluate the validity of that information.

VIDEO SURVEILLANCE

Iron County School District uses video surveillance systems for the safety and security of its buildings, assets, staff, students, and visitors. Employees who work with video surveillance on a regular basis or for a specific instance, must follow School District policy as contained in “Video Surveillance Policy” (ECC) to protect the privacy of student and staff.

SECURITY

Iron County School District will implement security procedures on Internet access to protect against unacceptable use. Employees are responsible for the security of their computer equipment, files and passwords. Employees with access to student records may not use, release, or share these records except as authorized by federal, state, or local laws. Employees are responsible for any accounts they may have. Sharing of any usernames or passwords is not permissible and may result in the lost of account privileges. Employees will be held accountable for any activity under their user account. This includes any employee who obtains another employee’s credentials and accesses that account without authorization. Any security violations by students or teachers must be reported to school/site administrators. Iron County School District technology department personnel who are tasked with managing the district network, firewalls, filters, monitors, and other security systems will be exempt from this AUP at times (and only at those times) when implementation, upgrades, and testing of these security services become necessary.

ENCOUNTER OF CONTROVERSIAL MATERIAL

Internet users may encounter material that is controversial which the user or administrator may consider inappropriate or offensive. The district has taken precautions to restrict access to inappropriate materials through a filtering and monitoring system. However, it is impossible on a global Internet to control access to all data that a user may discover. It is the user’s responsibility not to initiate access to such material. Any site or material that is deemed controversial should be reported immediately to the appropriate administrator. The School District expressly disclaims any obligation to discover all violations of inappropriate Internet access.

TERMS OF USE
  1. Only registered employees of the School District and Board of Education members qualify for Internet access under this policy.
  2. Only employees who have signed this user agreement shall have computer and Internet access. Users are ultimately responsible for all activity while using the Internet.
  3. All Internet or computer equipment access by a School District employee or Board member is automatically terminated upon retirement, resignation, or termination of employment.
  4. All student computer use must be supervised. Employees who supervise students with access to computer equipment must be familiar with the Iron County School District Student Computer Acceptable Use Policy and be willing to enforce it. Employees must appropriately secure rooms and areas where school computer equipment is housed.
  5. Employees will assume all risk for personal devices taken to school. If a private device becomes lost, stolen or damaged, Iron County School District is not responsible for any costs to replace the device or to restore lost data.
PENALTIES FOR IMPROPER USE

Any violation of this policy or applicable state and federal laws may result in disciplinary action (including the possibility of termination) and/or referral to legal authorities. The site administrator/supervisor or systems administrator may limit, suspend, or revoke access to electronic resources at any time.