Policy Code: ECC

Adoption Date: Monday, July 9, 2018

VIDEO SURVEILLANCE POLICY

The following information and procedures will be used to regulate video surveillance activities within the Iron County School District. For this policy, “Iron County School District” will, hereafter, be referenced as “District” or “School District”. An Elementary or Secondary School will be referenced only as “School”.

PURPOSE OF DISTRICT VIDEO SURVEILLANCE POLICY

  1. To act as a deterrent to inappropriate or criminal behavior.
  2. To provide retroactive and investigative support to School and District Administrators (e.g., theft, vandalism, harm to others).
  3. To encourage overall good student behavior.
  4. To promote the safety of all individuals while on District campuses.
  5. To assist in providing physical security for District assets.
  6. To provide visual resources to areas having an absence of student supervision.
  7. To assist Law Enforcement, and School and/or District Administration during an emergency.

SCOPE OF DISTRICT VIDEO SURVEILLANCE POLICY

The School District will install and operate video surveillance systems to assist in providing safety and security to District. This includes (but is not limited to) the following areas of oversight and responsibility:

  1. Buildings and other District structures
  2. Maintenance and technology equipment
  3. Transportation vehicles and school buses
  4. District employees, students, and visitors This policy describes the video surveillance system and safeguards the District must follow to protect student and employee (personal) data, their individual privacy, and all fundamental rights of District students and employees.

AREAS UNDER SURVEILLANCE

Type of Equipment

The School District video surveillance system is a conventional, static system. It records digital images and is equipped with motion detection. It records any movement detected by the cameras in the area under surveillance together with time, date, and location. Video cameras are generally active 24-hours per day, 7 days per week. District Administrators and Technology Staff have given considerable time and care to defining each camera (lens) “Type” and “Target Area”. Although each camera is mounted to a specific location, this does not imply that each camera is configured to cover every area that “appears” within range of the camera. Cameras have varying types of lenses and coverage distances. Installing the “correct” camera and lens types, with carefully planned-out target areas, will ensure the best results from the most critical areas.

Video System Modifications and Expansion

Cameras will not be added or relocated, or otherwise altered, without prior consent and approval by a District Administrator, and consultation with the District Technology Staff.

Areas of Privacy

The School District does not permit monitoring any areas where personal privacy is expected (and where FERPA regulation already exists). This includes (but is not limited to) individuals’ offices, staff and leisure areas, toilet facilities, and locker rooms.

Notification of Video Surveillance

The District has posted notification at each school, where video surveillance has been enabled, stating that video recording is taking place at that premises (posted at the school’s main entrance).

AUTHORIZED ACCESS TO RECORDED VIDEO

School Administrators, Technology Staff and School Principal Designees

Recorded video is available to District and School Administration and District Technology Staff only. Other entities, such as Law Enforcement, may request permission from the School Principal to receive access to recorded video for investigative purposes. “Live” video is available to School and District Administrators and Designees.

Transfers and Disclosures

All transfers of video and disclosures to sources outside District Administration must be documented. Such transfers shall be limited to judicial subpoenas. Local law enforcement may be given access to video by subpoena or, if requested, by the School or District Administrator.

Maintenance

Camera and video software maintenance will be performed each year, but will occur as frequently as is necessary to maintain the video surveillance system. This may result in an occasional downtime but is not expected to impact video recording. The following maintenance procedures and actions will be included in this process:

  1. Video recording may be suspended at any time, and without prior notification.
  2. Bus Mechanics are granted access to Bus Cameras for maintenance and testing purposes.
  3. Installation of New Cameras at School locations will be implemented by the Technology Staff.

Periodic System and Video Image Audit

A periodic audit of the surveillance system and video images shall be conducted by the District Superintendent (or Superintendent Designee) along with a District Technology Staff representative. Results should verify that the surveillance system has not been modified or altered by unauthorized personnel, that observed target areas remain accurate, and that overall integrity of the system is intact.

System Monitoring & Security

There will be no expectation for a School or the District to continuously monitor video. The District will, on average, retain video for the most recent ten to 14 days. Video content reviews will take place at the District or School offices, will have secured access, and will be located away from public view.

Access Rights

District Administrators, Technology Staff, and appointed Designees may:

  1. View “Live” Video
  2. View Recorded Video
  3. Export Recorded Video

School Principal, Principal Designee(s), Head Custodian, and School Resource Officer (SRO, for Secondary Schools only), will have access to (1) View “Live” Video, and (2) View Recorded Video. However, only the District Superintendent, School Principal, and/or District Technology Staff will have access to (3) Export Recorded Video. The Export Video option will be disabled inside the video system for all other positions.

It may be necessary to invite Parent(s), Student(s), School Staff, or others to observe video (i.e., a student may have been recorded and has relevance to an investigation). The invitation to other individuals who require temporary authorization to observe video will be extended by the School or District Designee.

Video access will be limited to the surveilled School site or, in emergencies, from the District office. Video surveillance systems on school buses will be managed at the Transportation offices under direction of the Transportation Supervisor. Remote access of video surveillance systems will not be permitted, except when: (a) an emergency necessitates access by District Administrators, (b) the Technology Staff must perform camera maintenance tasks, or (c) when District Administration has given law enforcement permission to access video remotely.

Data Protection Training

Video Surveillance Training will be provided to all District employees, who are given access to review video, when:

  1. A new employee is hired and completes the training as a condition of their employment.
  2. New updates to the video surveillance system requires periodic employee update training.

Compliance

This District Video Surveillance Policy is referenced by the District Computer Acceptable Use Policy (“AUP”). When an individual provides their signature and accepts the District AUP, that person is also giving their consent to comply with this video surveillance policy.

School Bus Cameras and Surveillance

All policies stated above apply to video cameras mounted in school buses (although not using the same video system as found in the School District as described). In addition, cameras will only function while the buses are in operation. Parents are not permitted to view school bus video except through an invitation from the District Designee or Transportation Supervisor.