Policy Code: DJB

Adoption Date: Tuesday, April 24th, 2001

Review Date: Tuesday, October 27th, 2015


In order to facilitate refunds and minor purchases, the Board authorizes a petty cash fund in each school. The custodian for such accounts at the schools will be the principal.

Each transaction must be supported with proper receipts by the account custodian.

Justifiable expenditures from the petty cash accounts will include but not be limited to: miscellaneous materials and supplies, office supplies, stamps, and freight. All items purchased with petty cash funds should meet the criteria of an expedient measure and should not be used to circumvent established policy on purchasing authority. Petty cash accounts will not be used to cash personal checks for staff or students.

The petty cash funds will be replenished as imprest funds and are to be reimbursed to each account through accounts payable after approval by the business office.