Foreign Exchange Students (J-1 Visa)

Policy Code: 
JECA
Adoption Date: 
Tuesday, February 24th, 2015
Review Date: 
Wednesday, February 25th, 2015

FOREIGN EXCHANGE STUDENTS (J-1 visa)

The Iron County School District seeks the safety and success of all foreign exchange students admitted to attend school within the District.  To ensure the security and success of these students, procedures have been developed which will require certain standards of exchange agencies and programs, ensure that students met all visa requirements, require background checks and appropriate training for host parents, and assure that students will receive proper care and supervision in a safe environment during their stay.

In accordance with Utah State legislation determining that local school boards must regulate their own policies for the admission of foreign exchange students, the Iron County School Board directs the development of procedures for managing these admissions and ensures that appropriate requirements are met by students, host families, exchange agencies and programs.

Issue

Local School Boards are required to create their own policy on the admission of Foreign Exchange Students (J-1 student visa).

Background

Prior to March 2002, Foreign Exchange agencies went through the Utah State office of Education for placement of students throughout Utah.  At that time, the legislature did not approve the funding for the 320 foreign exchange students that previously were allowed to attend schools in Utah.  The Legislature has now approved the funding to bring this program back; however, each local school board is required to regulate their policy for admittance. 

Recommendation

The maximum number of Foreign Exchange students accepted by the school board will be based on funding from the state legislature. The number of students accepted will be based on funding from the state legislature.  These students should be included on the October 1st enrollment count, in which the State will fund their enrollment.  It is required the Agency or Program sign a Sworn Affidavit of Assurances (see policy JECA-E1) and be registered with the Council on Standards for International Education Travel (CSIET).  Iron County will accept students beginning March through May 15th.  However, the District may reach its quota before May 15th.

1.  Foreign Exchange students seeking admission to the Iron County School District on a J-1 visa must be registered with the Council on Standards for International Education Travel (CSIET)


2.  The District will determine how many Foreign Exchange students are accepted annually based on the number funded by the state legislature.


3.  The agency or program needs to complete the Iron County School District’s required sworn affidavit of assurances as prescribed in state law and board policy that the agency or program has complied with the following:

  • A household study, including a background check of all adult residents in each household where an exchange student is to reside;
  • A background study assures that the exchange student will receive proper care and supervision in a safe environment;
  • Host parents have received training appropriate to their positions, including information about enhanced criminal penalties under Utah Code Subsection information about enhanced criminal penalties under Utah Code Subsection 76-5-406(10) for persons who are in a position of special trust;
  • A representative of the exchange student agency shall visit each student’s place of residence at least monthly during the student’s stay in Utah;
  • The agency shall cooperate with school and other public authorities to ensure that no exchange student becomes an unreasonable burden upon the District or other public agencies;
  • Each exchange student will be given in the exchange student’s native language names and telephone numbers of agency representatives and others who could be called at any time if a serious problem occurs, and;
  • Alternative placements are readily available so that no student is required to remain in a household if conditions appear to exist, which unreasonable endanger the student’s welfare.

4. Student applications from approved agencies may be submitted to individual high school principals after March 15 and not later than May 15th. Foreign exchange students must reside in the boundary of the school they apply to attend.


5. Agencies will be notified as soon as possible if the student’s application is accepted or denied by the school.


6. Transcript of credits, complete Utah School Immunization Records (including the TB Test) must be presented to the school at the time of school registration.  A list of approved Exchange Students will be given to the District by each school.  The agency or program shall provide translations of transcripts or other student documents if requested by the school before a student may be registered.


7. Foreign Exchange students may not be granted fee waivers or be provided transportation at District expense beyond established school bus routes.


8. Exchange students are not eligible to receive Special Education Services or ESL services, and must maintain a C average.


9. No exchange student will be granted a Utah High School Diploma, and may not participate in the formal graduation ceremony.


10. Exchange students are not allowed to pay the full per capita cost of education, even after the state quota has been met.

Legal References:

Utah Code 53A-2-2-5                               Permitting attendance by nonresident

Utah Code 53A-2-2-6                               Exchange Students

Federal Public Law 104-208 Section 625     Foreign Students

Contents

Non-Discrimination Statement

Iron County School District is committed to a policy of equal employment opportunity and does not discriminate in the terms, conditions, or privileges of employment on account of race, age, color, sex, national origin, physical or mental disability, or religion or otherwise as may be prohibited by federal and state law.

School District Office

Hours 8 a.m. - 5 p.m. Mon.- Fri.
Address:
2077 W. Royal Hunte Dr.
Cedar City, Utah 84720
PH 435.586.2804  FAX 435.586.2815